Office Gems is facilitating the recruitment of a CLERICAL ASSISTANT for one of our clients based in Port of Spain.

This is an in-person, contract position.

This position requires flexibility in working hours based on the operational needs of the company. While working hours may vary, the Clerical Assistant may be required to work schedules such as 10:00 a.m. to 6:00 p.m., on scheduled weekdays and on some Saturdays (also scheduled).

The Clerical Assistant provides routine clerical and office support to facilitate the efficient day-to-day administration of the company. The incumbent performs clerical functions including records management, document preparation, reception support, data entry, student file administration and general office support. The position is strictly clerical in nature and carries no supervisory, managerial, budgetary or policy-making responsibilities.

SPECIFIC DUTIES

• Receive and direct visitors and stakeholders in a courteous and professional manner.

• Answer and redirect telephone calls and routine email enquiries.

• Prepare, photocopy, scan, print, bind and file company documents.

• Maintain electronic and manual filing systems and archive records according to company procedures.

• Prepare and organize student files and supporting documentation.

• Update student information, attendance registers and databases.

• Assist with preparing and organizing documents, schedules etc related to the company’s core functions.

• Receive, record and distribute incoming and outgoing correspondence.

• Operate office equipment including printers, scanners, photocopiers and binding machines.

• Monitor office stationery and supplies and report replenishment needs.

• Assist with data entry, document formatting and maintaining company templates.

• Receive deliveries and ensure supplies are stored appropriately.

• Maintain confidentiality of company information.

• Assist with general office housekeeping to ensure administrative areas remain organized.

• Provide clerical support during conferences, workshops, and other company events and activities.

• Perform any other clerical duties reasonably assigned.

JOB REQUIREMENTS

Qualifications

• Minimum of five (5) CSEC subjects, including Mathematics and English Language.

• Certificate or Diploma in Office Administration, Administrative Management, Business Administration or a related discipline.

• Training in Customer Service would be an asset.

Experience and Knowledge

• Minimum of one (1) year's experience in clerical or office support duties.

• Experience within a tertiary education, training institution or service-based organization would be an advantage.

• General office administration and clerical procedures.

• Microsoft Office Suite (Word, Excel, Outlook and PowerPoint). Records management and document filing procedures.

• Basic customer service principles.

Skills

• Strong organizational and time management skills.

• Attention to detail and accuracy.

• Good written and verbal communication.

• Customer service orientation.

• Ability to maintain confidentiality.

• Ability to prioritize routine clerical tasks.

Personal Attributes

• Professional and dependable.

• Courteous and service-oriented.

• Honest and trustworthy.

• Highly organized.

• Flexible and willing to learn.

• Maintains confidentiality and professionalism.

To Apply:
CLICK HERE to complete our Online Application Form and to upload your résumé.

Deadline: September 4, 2026